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PDMS updated with vendor required Multi-Factor Authentication (MFA)

PDMS users will now be required to authenticate their first login of the day as well as after a 30 minute period of inactivity in the PDMS.  At this time, no adjustments to vendor MFA requirements can be made to extend the length of time before MFA is required again, so we are working with ITSS and the vendor to explore alternative options. 

Due to the short notice users are receiving of vendor required MFA beginning immediately after this upgrade and the inability to modify the reauthentication periods, staff can revert to the following options until further notification is received.

• Users in 24/7 acute care facilities can also access policy documents via 724 Downtime Computers with the below icon

• Users in other facilities and sites can access policy documents through their designated PDMS Backup drive users.  Managers/ Supervisors/designates please contact the HPEI Policy account (healthpeipolicy@ihis.org) for any questions regarding your department or staff’s access to the backup drive.

• Users requiring policy documents during this planned downtime and during business hours (Monday – Friday 7 am – 4 pm) can contact the Health PEI Policy Office (healthpeipolicy@ihis.org) to request a copy of the policy.

For users who would like to continue using the PDMS with vendor required MFA, instructions on setting this up are can be found in the email communications or by contacting the Health PEI Policy Office (healthpeipolicy@ihis.org).

Welcome

Welcome to the Health PEI Policy Document Management System (PDMS).  Policy Documents managed in the PDMS include: policies and procedures, protocol documents, standards, guidelines and Health PEI Protocols.  This central repository is intended to replace all hardcopy and other electronic policy manuals from all sites.

Upcoming Policy 101 Sessions 

Virtual Policy 101 sessions will be held on the below dates/times.  To register please contact the Health PEI Policy Office.

• Policy 101 Session 1 -TBD
• Policy 101 Session 2 -TBD

New Templates Effective January 1, 2026

The Health PEI Policy Office is updating our templates.  Effective January 1, 2026 all policy documents submitted for Policy Office review must be in the new templates.   

Policy documents that received final review and formatting from the Policy Office from June 1, 2025 - December 31, 2025, will be exempt until their next review cycle. If you have any concerns or questions on the exemption status of your policy document, please contact the Health PEI Policy Office.

Contact Information

If you have questions about the PDMS, please contact the Health PEI Policy Office.

Please note:

• Access to Laboratory Service's Standard Operating Procedures (SOPs).( Note: access to Laboratory documents requires special authorization for a login and password, issued from Laboratory Management).

This page was last updated March 6, 2026

Quality - Access - Efficiency